RBMS Manual / Organization / Archivist
Responsibilities: An RBMS member is appointed to serve as section archivist/records manager following the same procedures used for RBMS committee appointments. The archivist/records manager studies the organizational structure of RBMS, analyzes the life cycle of RBMS committee records, establishes retention and disposal schedules for the records of each standing and task force committee, performs a retrospective survey of post-1982 RBMS committee records currently in the hands of past committee chairs, makes recommendations for the transfer of non-current RBMS committee records to the ALA Archives using the policy statement on archives in the ACRL Guide to Policies and Procedures (Chapter 12: Policy Statements) as a guide, and implements the records management procedure for RBMS officers as outlined below.
Records Management Policy for RBMS Officers: The incoming officer receives records of immediate predecessor, outgoing officer transfers records of his/her creation to immediate successor, outgoing officer transfers records created by his/her immediate predecessor to the RBMS archivist/records manager for review and transfer to the ALA Archives.
Comment: The position was created by the Executive Committee, June 1989. The RBMS Archives are housed in the University Archives at the University o01.f Illinois, Urbana-Champaign, with the other ALA Archives.
Coordination: With the University Archives at the University of Illinois at Urbana-Champaign, the RBMS Executive Committee, and with other RBMS committee and discussion group chairs and liaisons.
Note: A statement of RBMS policy and procedures for records retention should be prepared for the RBMS Manual.