Bibliographic Standards Committee

DCRM and RDA


BSC statement on DCRM and RDA

Updated November 20, 2014

The Bibliographic Standards Committee is neutral regarding RDA, neither encouraging nor discouraging agencies regarding implementation of RDA-acceptable DCRM records.

Until an RDA-compatible version of DCRM is complete, agencies creating DCRM records should proceed as follows.

Books

Apply one of the following:

  1. Continue to catalog according to DCRM(B) and AACR2 for descriptive cataloging, using RDA guidelines for access points; or
  2. Create RDA records by applying the provisions for rare materials included in the PCC RDA BIBCO Standard Record (BSR). This instruction applies also to agencies not producing BIBCO records.
    • If used, the BSR for rare materials should be followed consistently throughout the entire description; it is not to be applied only to selected areas or elements.
    • The MARC record leader should be coded as following ISBD (coded i in LDR/18), with both ‡e rda and ‡e dcrmb (directly after the language of cataloging (‡b)) in the 040 field.

Graphics

Apply one of the following:

  1. Continue to catalog according to DCRM(G) and AACR2 for descriptive cataloging, using RDA guidelines for access points; or
  2. Create RDA records by applying the provisions for rare materials included in the PCC RDA BIBCO Standard Record (BSR). This instruction applies also to agencies not producing BIBCO records.
    • If used, the BSR for rare materials should be followed consistently throughout the entire description; it is not to be applied only to selected areas or elements.
    • The MARC record leader should be coded as following ISBD (coded i in LDR/18), with both ‡e rda and ‡e dcrmg (directly after the language of cataloging (‡b)) in the 040 field.

Serials

Apply one of the following:

  1. Continue to catalog according to DCRM(S) and AACR2 for descriptive cataloging, using RDA guidelines for access points; or
  2. Create RDA records by applying the provisions for rare materials included in the PCC RDA CONSER Standard Record (CSR). This instruction applies also to agencies not producing CONSER records.
    • If used, the CSR for rare materials should be followed consistently throughout the entire description; it is not to be applied only to selected areas or elements.
    • The MARC record leader should be coded as following ISBD (coded i in LDR/18), with both ‡e rda and ‡e dcrms (directly after the language of cataloging (‡b)) in the 040 field.

Relationship designators

Relationship designators allow the relationship between a person, family, or corporate body and a resource to be specified in a catalog record. In MARC bibliographic records they are most commonly used in 100, 110, 700, or 710 fields.

Relationship designators contained in RBMS Controlled Vocabularies: Relationship Designators for Use in Rare Book and Special Collections Cataloging may be used in catalog records created according to any standard, including RDA, that permits use of relationship designators from a source external to the standard.


ACRL/RBMS Descriptive Cataloging of Rare Materials Task Force

Historical context

In January 2013, at the ALA Midwinter Meeting, the Bibliographic Standards Committee charged the DCRM(B) for RDA Revision Group to move rare materials cataloging forward in terms of harmonization with RDA. The formation of this new editorial group was recommended by the DCRM-RDA Task Force, which submitted its final report to BSC in October 2012.

At the June 2013 ALA Annual Meeting in Chicago, the DCRM(B) RDA Revision Group and the Bibliographic Standards Committee discussed a change of approach for developing an RDA-compatible version of DCRM. Rather than working on the DCRM(B) text in isolation, the revision group proposed to work on a consolidated DCRM based on RDA, incorporating guidelines for all formats in a single text.

At, and after, the June 2014 ALA Annual Meeting in Las Vegas, the group determined that rather than a complete stand-alone version of DCRM for RDA, a task force could be formed to draft a more concise set of cataloging guidelines consisting of rules for rare materials cataloging only where deviation from RDA is necessary or where RDA requires elaboration. This approach is modelled on the Library of Congress-Program for Cooperative Cataloging Policy Statements.

DCRM based on RDA will be an altogether new text. Although it will be informed by existing DCRM manuals (including those already published and those nearing completion), it will not be considered a revision of DCRM(B). DCRM guidelines will vary from RDA where there is a rare materials reason to do so. It will also include a number of format-specific guidelines, where necessary.

Charge

Charge: Under the aegis of the RBMS Bibliographic Standards Committee (BSC) and reporting to the BSC Chair, create an initial version of a consolidated Descriptive Cataloging of Rare Materials (DCRM) standard based on RDA (Resource Description and Access), building on the terminology, structure, and examples in RDA. Where appropriate, enlarge the scope of DCRM to include resources not covered in the present suite of DCRM manuals. In order to accomplish this task, the group will: engage the rare materials community throughout the development process through postings on a dedicated wiki, discussion on DCRM-L, and in meetings at Midwinter and Annual conferences; coordinate activity with the DCRM Steering Group; and communicate with format specialist communities, such as MLA, MAGIRT, and CONSER.

Membership: The appointment to this Task Force is separate from any current or future appointment to BSC and will be in effect until the initial version has been submitted, or for two years, whichever comes first. If the initial version of this standard is not completed in two years from the time of initial membership, the appointment may be renewed for another two years. The chair of the DCRM Task Force is ex-officio on BSC.

Note: After an initial completed version of the new DCRM is approved by BSC, this group will be disbanded and further revisions and maintenance will become the purview of BSC.

Until the existing DCRM manuals have been incorporated into a completed, published RDA-compliant standard, the DCRM Steering Group will continue to exist as a mechanism for focused collaboration across the constituent DCRM manuals. The chair of the DCRM Task Force will continue to have a seat on the DCRM Steering Group, which will provide official coordination between the two groups.

For more information, please see the ACRL/RBMS Descriptive Cataloging of Rare Materials Task Force wiki.

Documentation

Background information

Task Force roster


Questions and comments

Please post questions or comments to DCRM-L or submit them to the Chair of the Bibliographic Standards Committee via email: bibstandards@rbms.info